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State organizations ensure that digitized records are as authentic, complete, reliable and usable as the source records from which they are created Document imaging is the creation of a reproduction or likeness of a document. Where the method of rep...

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Whether an electronic reproduction can stand in place of a source record as proof of a business transaction, or as evidence, depends upon its authenticity, integrity, reliability and usability.

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Mechanisms and policies used to digitize the record(s) are to be documented in a manner that will allow the use of the digitized record in a court of law and allow the record to be retained and accessible for as long as the record is required.

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A procedure manual exists that comprehensively describes procedures for digitization, including procedures for security and quality assurance in accordance with SRC Standard 2, Principle 2. Digitization strategies and standards are developed in acco...

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Where destruction of the source records is contemplated, State organizations must ensure that a risk assessment has been performed identifying risks and risk minimization strategies and that this risk assessment has been included in their Recordkeepi...

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