Summary map illustrating all minimum compliance requirements

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Digital records are stored on appropriate media . Digital storage devices are subjected to regular integrity checks. Digital storage media are monitored and periodically refreshed to prevent data loss through media degradation and obsolescence. Dig...

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The purpose of this Standard, established under Section 61 of the State Records Act 2000, is to ensure that government organization recordkeeping plans submitted to the State Records Commission for approval, meet the requirements of the State Records...

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The purpose of this Standard, established under Sections 61(1)(c) and (f) of the State Records Act 2000, is to ensure that State organizations determine which State records should be State archives and determine the retention periods for State record...

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State organizations must use the appraisal criteria described in Records Disposal: A Handbook for Government Agencies, for determining the minimum retention period and final disposition of those records of the organization not covered by the General ...

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State organizations must take into account legislative and any other legal requirements that prescribe the minimum retention period for a record or records series, and/or identify which records, created or received by the organization in the performa...

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ive.

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ganization

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Provide evidence records are an open access archive and remains in the custody of the responsible organization Provide evidence the organization has a mechanism in place for the public to have access to the archive.

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provide evidence that state archives which are subject to a restriction are identified, and that the Commission’s authorization is readily available. provide evidence that a mechanism is in place to ensure that restrictions are referred to the Commi...

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provide evidence that a considered appraisal process has been undertaken to identify State archives to be the subject of a restriction provide evidence that the creating organization of those archives is identified provide evidence that the reasons...

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to be the subject of a restriction

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Provide evidence that records possess a current authorization from the SRC to retain State archives in their custody, where those records are more than twenty-five (25) years old. Provide evidence that the State archives are kept in accordance with ...

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Evidence must be provided by a government organization to the State Records Commission (SRC) that records designated as State archives and which are consulted infrequently by the government organization 2. Where the Director of State Records is unab...

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The purpose of this Standard, established under Section 61 of the State Records Act 2000, is to describe requirements that must be satisfied in Recordkeeping Plans for State organizations to demonstrate good practice digital recordkeeping

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In developing policies, procedures and solutions for digital recordkeeping, reference is made by State organizations to relevant Guidelines produced from time to time by the State Records Office

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All matters relating to management of digital records is contained within their Recordkeeping Plan

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Core business recordkeeping systems are protected to best practice standards. Procedures are in place to identify and respond to incidents or attempted security breaches of systems that create or store digital records. Systems and practices prevent...

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A procedure manual exists that comprehensively describes procedures for digitization, including procedures for security and quality assurance in accordance with SRC Standard 2, Principle 2. Digitization strategies and standards are developed in acco...

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